Instructor Handbook

From Artisan's Asylum

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===Posting Classes===
===Posting Classes===
For instructions on how to post classes to EventBrite, see [[For Returning Instructors: Eventbrite Posting Instructions]]
For instructions on how to post classes to EventBrite, see [[Eventbrite Posting Instructions]]
=== Contacting Students ===
=== Contacting Students ===

Revision as of 18:45, 22 December 2015


Getting Started

See our website for information about first steps

Shop Safety & Etiquette

See Shop Safety and Etiquette

Instructors: Contract & Employment Enrollment Information

We offer our instructors the choice to be paid as either W-2 Employees or Independent Contractors.

Should You be submitting Employee or Independent Contractor Paperwork

  • Contractors make slightly more money but taxes are not withheld from their checks automatically.
  • When you are paid by the Asylum we tell you what your pre-tax pay was. For employees this usually means you will see about 80% of the pay actually deposited. Contractors will see the entire amount deposited.
  • In addition to a W-4 form employees must also present proof they can work in the United States legally by filling out an I-9 form and having the office staff confirm your documentation. Consult the form to see if you need to present your SSN card, green card, birth certificate, state ID, Passport and or other materials. Be sure to review all 9 pages of the form and instruction.
  • If you are teaching more than half time you may be eligible for benefits and should be an employee. Massachusetts Gov't Employment Guidelines defining the difference between the two:
  • Insurance
    • Employees, individuals who are members, former board members and others acting on behalf of Artisan's Asylum are covered by our General Liability insurance. (Limited to natural born persons - i.e. people but not corporate entities.)
  • LLC or Individual?
    • If you'd like to receive payment for your teaching as part of your business entity, we would pay you as an independent contractor.
    • Independent Contractors are expected to provide their own insurance, and name Artisan's Asylum as an additionally insured.

Paperwork Required

(blank copies are available outside the back office door)

  • To work as a contractor:
  • To work as an employee:
    • W-4 Tax Form - fill out first page and return to us
    • I-9 Proof of ID & Right to Work Form - fill out page 7.
      • The law requires that you bring form(s) of ID to us in person so we can fill out page 8
      • please email teach@ in order to set up a short appointment with us so we may intake your forms and ID.

Expectations of Instructors

Here's what we expect of our instructors:

Be organized, responsible, and flexible. Represent our organization well.

  • Prepare a syllabus well in advance
  • Tell us what you need for the class. That includes:
    • What kind of space you need; quiet, clean, fireproof, etc.
    • What tools you need in the space, whether that's a welder or a projection screen
    • Raw materials issues. Figure out whether you're providing it or if Artisan's Asylum is. If we need to stock up on something, let us know well in advance. Check out the payment for class materials section.
  • Double-check that the course descriptions we publish are accurate: check the links on the website. Check the listing on the Class Calendar you are invited to. Email teach@ with any issues.
  • Be prepared to teach to a wide range of ability and skill levels. If the class has prerequisites, make sure we know them and that they are in the class description.
  • Teach by example: Don't weld while wearing shorts and sunglasses, treat the tools well, clean up your messes, etc.
  • Tell us what skills will your students need to have before they enroll
  • Figure out how much time you need; be realistic in planning what the class will cover in each session
  • Manage time during classes
  • Help sell the class; see below.
  • Teach your class like someone in it is going to get hooked. Convey the fun, art, love, and passion, show them why they want to do this.
  • If an emergency comes up and you will not be able to teach a class session, please contact us as soon as possible at AND our Front Desk at (617) 284-6878. Please also contact your students.

Posting Classes

For instructions on how to post classes to EventBrite, see Eventbrite Posting Instructions

Contacting Students

Contact your students before class.

  • The Education Team will give you access to EventBrite which has your students' contact information.

Promoting Classes

The Asylum promotes in broad strokes through the community, but often it's an individual instructor getting really excited about their class and expressing that in one-on-one interactions that sells spots. Here are some ideas on how to reach out:

  • Make a Facebook event and invite all your friends! Alternatively, write a Facebook note and tag people you think would be specifically interested. If you do either, make them public and send the link to - we'll cross-post it onto the AA page. Same thing with Twitter or Instagram!
  • Ask individual people if they'd be interested in your class in a one-on-one setting (whether by email or face-to-face). We're all pretty immune to advertisements these days, but simultaneously always looking for stuff to do - if you can get someone's attention and talk yourself up, you might just have yourself a student! Alternatively, if they themselves are not interested, ask if they know anyone who might be.
  • Post online to anyplace that you think is appropriate and would not harm our reputation; please don't make us look like spammers; check to see if anyone else has posted about us recently, and make sure commercial (but not-for-profit) postings are acceptable. Look for online forums or groups that do things similar to what you're proposing, and approach them and see if their members might be interested. For instance, a perfect group for our Forming Sheetmetal class might be LARPers who want to make their own armor.
  • We have fliers for your class that you can download, print, and hand out or post. You're welcome to make your own, too. If you want suggestions as to where your fliers might be most effective, send us a note and we'll brainstorm with you. Check Flyers for the most current set of fliers. These fliers are designed to be used as handouts - each is 1/4 of a sheet of paper - rather than big posters.
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